Thank you to the WCAS Dean's Office for creating and sharing this chart with us!
| Action |
Old Form |
New Form/Process |
Navigation |
Heading/Details |
| Transfer funds from one chart string to another; typically used when a decision is made to support a program or activity |
Transfer Voucher (TV)
or Journal Voucher (JV) |
Budget Journal
Recurring if permanent change
Non-recurring if one-time adjustment |
NUPortal: Staff or Faculty tab > Finance & Budgeting tab |
Budget Journal Selection |
Transfer funds from one chart string to another: From gift or endowment to Fund 110 or 171 only. |
Transfer Voucher (TV)
or Journal Voucher (JV) |
Transfer Journal |
NUPortal: Staff or Faculty tab > Finance & Budgeting tab |
Actuals Journal Selection |
| Transfer funds to SOFO or COFO |
Journal Voucher (JV) |
Internal Sales Journal (ISJ) |
NUPortal: Staff or Faculty tab > Finance & Budgeting tab |
Actuals Journal Selection |
| Correct Actuals (non-budget) transactions posted incorrectly |
Request for Accounting Correction (RAC) |
Correction Journal (COR) |
NUPortal: Staff or Faculty tab > Finance & Budgeting tab |
Actuals Journal Selection |
| Payment and Reimbursements for independent contractors or consultants |
Contracted Services Form for Residents |
Contracted Services Form for Residents |
Financial Operations Forms Links  |
|
| Sale of goods or services from one NU unit to another NU unit: low volume of transactions |
Intra-Institutional Voucher (IV) |
Internal Sales Journal (ISJ) |
NUPortal: Staff or Faculty tab > Finance & Budgeting tab |
Actuals Journal Selection |
Sale of goods or services from one NU unit to another NU unit: medium volume (at least twice monthly with more than 20 transactions) |
Intra-Institutional Voucher (IV) |
Journal Spreadsheet |
Distributed by Accounting Services. |
Financial Policies and Procedures web site |
Enter balance sheet transactions |
Journal Voucher |
Journal Spreadsheet |
Distributed by Accounting Services
|
Financial Policies and Procedures web site |
| Reimburse employees who have advanced their own funds for expenditures associated with travel and/or entertainment |
Travel and Entertainment Expense Report |
Expense Reimbursement in NUFinancials |
NUPortal: Staff or Faculty tab > Purchasing & Payments tab > Log into NUFinancials |
Employee Self-Service > Travel and Expense Center > Expense Report |
| Reimburse visitors who have advanced their own funds for expenditures associated with travel and/or entertainment |
Travel and Entertainment Expense Report for Visitors |
Visitor Expense Form
(& W-9 if US resident and recurring payments to be made) |
NUPortal: Purchasing & Payments tab
or
Financial Operations Forms Links |
Resource Forms |
| Reimburse employees for purchases of supplies or services not associated with travel |
Non-Travel Expense Report |
Expense Report panel in NUFinancials |
NUPortal: Staff or Faculty tab > Purchasing & Payments tab > Log into NUFinancials |
Employee Self-Service > Travel and Expense Center > Expense Report |
| Cash advance for travel |
Purchase Requisition Form (PR) |
Travel Authorization panel in NUFinancials
(Cash advances no longer allowed, paid by a direct deposit to bank account) |
NUPortal: Staff or Faculty tab > Purchasing & Payments tab > Log into NUFinancials |
Employee Self-Service > Travel and Expense Center > Travel Authorization |
| Add or update information for U.S. non-employees or companies to be paid through Accounts Payable in the financial system |
Vendor Code Request for Individuals or Vendor Code Request for Companies |
Vendor Add/Maintenance panel & W-9 Form |
NUPortal: Purchasing & Payments tab |
Vendor Add/Maintenance |
| Make deposits |
NU Receipt Form |
Cash Receipt Ticket (CRT) and sealed bank deposit bags with deposit slip |
NUPortal: Staff or Faculty tab > Finance & Budgeting Tab > Related Links menu
Bursar's web site for deposit instructions |
Dept Deposits / CRT
Forms
|
| Reconcile petty cash |
Petty Cash Pay-out Form |
Petty Cash Pay-out Form |
Bursar's web site |
Forms |
| Find new chart string (previously account number and object code) |
CUFS |
Chart of Accounts Crosswalk |
Project Café web site
or
NUPortal: Staff or Faculty tab > Finance & Budgeting tab |
COA Crosswalk |
